Is security a priority, is it in your top ten? Protecting employees, customers, and suppliers while on your site, is a necessary condition of doing business. But are you consciously thinking of this as security?
Create a Best Practice Procedures Document for Building Security
Who was on site yesterday, what did they do? Did they bring anything or anyone with them? Did they turn up to do work, or did they turn up to take something away?
Knowing the common mistakes made in Commercial Business Security will prevent you from making the same mistakes. Some of the biggest security mistakes are.
Mistake: Think aesthetically not functionally.
Mistake: Underestimating the threats to your business.
Mistake: Trying to go cheap. If you lose everything, did you save money?
Mistake: Relying on the hardware without having a procedure to follow.
You may want the look and feel of your office to enhance the client and staff experience in the office. But don’t make the mistake of not getting cameras because your staff wont like it. They are as much to protect staff and to catch nefarious individuals.
One site had installed cameras throughout their office and was able to produce the footage when required for a harrassment and discrimination case with a disgruntal clients at the reception.
The buisness owner was easily able to produce the footage for the client and prove that their was no mallace, harrassment or discrimination. With video footage in front of the client, they knew that their was no avenue to persue.
Having Cameras, gates, locks and bars on windows is not going to create a comfortable environment. Feeling like big brother is watching you, can make you feel uncomfortable.
It would help if you found a balance. Think about the systems and practices before implimenting them. Look at what you are trying to achieve and stick to your plan. Make sure you have critical locations covered.
Mistake: Underestimating the threats to your business.
You may only have a small business, so pay attention to your disaster recovery plan and identify the key threats to your business. Identify how staff, clients, suppliers and equipment can be vulnerable to a threat.
If there is a fire in the building, will your business be able to function. If your equiment is stolen, will you be able to function, if a worker is hurt, will you be able to function.
Key areas of security are: reception, car parks, meeting rooms, server rooms. Hi-tech and high value locations need to be covered.
Thinking about security from the start can help you create a more aesthetically, pleasing environment. Installing equipment in a productive office will create interruption for your staff, maybe even downtime. Remember, things can go wrong. An electric drill can trip a circuit and takedown computer systems; Murphy likes to strike.
Thinking about the layout and requirements in the design stage will mean that the systems are in place o protect the office and equipment before the office is functional with people moving around. Best practice procedures can then easily be implemented, and training can take place as staff join the office.
Building in smart tech, screens and Bluetooth devices can make them less imposing. A Bluetooth speaker can have a built-in camera and microphone. The shape of the camera can add a hi-tech feel to the room, but still, let people know that someone is watching and make them think about what they are doing.
Mistake: Trying to go cheap. If you lose everything, did you save money?
Identify who, what when, where and why someone is in the building.
Fingerprint or card id can identify who and when staff are entering and leaving the building, but it won’t identify why or who they bring with them..
Camera security can add to the story by identifying who and what was brought onto the premise at the time that the cardholder is identified. The camera may also be able to determine why they are there and what they were doing.
Create a best practice document for your commercial building and use it to educate staff about the importance of building security.
Mistake: Relying on the hardware without having a procedure to follow.
Identify contractors and visitors.
Build into your building security best practice document a visitor protocol. How do they get signed in, who will be responsible for them when they are onsite. How are they signed out?
Identify key personel, codes and allowed access decisions. Documenting everything ensures the ongoing stability of the system.
Attribution and Citation
Article Author: Warren Moore
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Original Content: Webspan.org